 For one of our soap contract manufacturing customers, Kaytek briefly reviewed their existing manual materials and Inventory system. Our brief report on the same is published below.
1.0 - Brief Customer Requirements were stated as follows :
 Their operations and business lines were briefly explained to us.
Currently using Accounts Batch Processing System developed in Cobol.
Was a looking for a Cost-Effective Customised Solution.
The proposed Inventory system should have 10-11 characters for Item Codes. Most of the Inventory systems seen by them had only 5-6 characters item code length.
2.0 - The following points were discussed as regards the current manual systems and ways of working.
The current Inventory Procedures and Work Practices can be improved.
Both the Warehouses ( Godowns ) need to be cleaned up and Proper Storage Areas need to be identified, allocated and respective materials assigned to the same.
Ensuring Disciplined Inventory Practices by Plant Department workmen would be very important for a proper system to be effective.
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Kaytek had a look at some of the current Inventory document manual formats and suggested that they may need to be enhanced / redesigned from the computerisation point of view.
Some of these documents were Inward Challans (Goods Delivery Notes), Issue Vouchers, Purchase Requisition Forms, Registers, etc.
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Kaytek also suggested not to include Location Code in the Item Codification Schema.
There is a separate store for Raw materials and Finished Goods.
Many times, materials for other factories (outside Mumbai) are sometimes kept at Stores for transfer purposes. There
is no documentation for overnight temporary storage cases.
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There is no Cardex System.
At times the materials from Stores are taken without
permission from the Stores people.
This specially happens
at evenings / night when the Stores Staff are not available.
This practice needs to be carefully monitored and stopped.
3.0 - The following were the additional points discussed.
Written Purchase Order System has been recently started. Concept of Work (Process) Orders does not exist.
Kaytek mentioned that changing people's attitudes as regards
Maintenance of current Status Quo Situation and effective
handling of their cynicism towards any proposed system change
was always a challenging phase of computerisation.
It was
a difficult but not an insurmountable problem.
Kaytek to briefly document the meeting discussions & send the same to their office.
Customer Representatives to visit Kaytek Office and have a look at Kaytek's Customised Purchase / Inventory Solutions already developed and implmemented for other customers.
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