 Container Shipping Line
For the world's largest container line at multiple locations in India, Kaytek worked on three different projects covering the areas of cost management, market planning & trucking division accounting & costing. These were also demonstrated to the customer's Information Technology department at Hamburg, Germany who found them functionally comprehensive in comparison to their existing IBM mainframe based systems.
Cost Management
System
Kaytek implemented a cost management system for systematized cost comparison and control within budgets, estimates & actual costs. The system consisted of the following modules :
 Master Modules - Location, Container, Corridor, Supplier, Vessel, Head Office Account, Activity Group, Local Account, Activity Status, Activity Scenario, Scenario - Local Account Link & Supplier Rates.
Transaction Modules :
Supplier Work Orders : - Facility for Creation / Printing / Modification & freezing of Supplier Work Orders consisting of the following details - Vessel Voyage, Corridor (for ICD & Intermodal Port Volumes), Activity Date, Container Volumes - Line wise, Scenario wise, Booking wise & Local Account Code wise, Volumes Allocation To Suppliers, etc.
Estimates : Creation of estimates from Work Orders, freezing and printing of the same.
Supplier Invoices : Entry of Supplier Invoices, checking and matching of Invoices to Work Orders & Marking of Work Order & Invoice Payment Status.
Reports Module : Reporting on the regional operational costs at ports, terminals on movement, handling and storage of both full and empty containers either originating from or departing from the region. Various report types - Transaction, Comparison, Regional Analysis, Management Information System (MIS) & Data Aggregation / Transfer were generated.
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Market Planning System
The sales / market planning system had the following modules :
Master & Transaction Data - Input of quarterly market related data as follows :
Origin / Destination Countries
Lines
Commodities
Customer Types - Shipper or Exporter, Forwarder or Clearing Agent, Freight Broker, Consignee Representative,
Total Volume Potential of customer per commodity in FFE
Company Targets split into 20' or 40 ' based on historical data
Container Types - Dry, Closed, Reefer, Specials of various sizes
Gross Revenue Figures.
Multiple Location Data Transfer - The system was implemented at multiple locations in a 3 tier hierarchial manner - the head office, regional offices and various data locations with data transfer (upload and download) module between the different software locations.
Reports Module : Various Types of reports were generated from the system :
Rolling Plan Report with origin, line and destination as parameters
Analysis Reports based on seven user defined parameters - Origin, Line, Destination, Shipper, Commodity, Container Type & Quarter Code enabling over 336 different combinations.
The powerful reporting facility allowed free selection of parameters in any sequence, automatic breaks on all selected parameters, additional choice of detailed or summary options and complete flexibility in choosing either single or multiple discrete or multiple continous parameter values.
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Trucking Division - Accounting / Costing System Study & Design
For the customer's newly started trucking division, Kaytek designed and developed an operations software to keep track of the vehicle movements and activities. The system had the following modules :
Master Modules
Corporate Masters - Supplier, Equipment Type, Location (linked to Equipment, Supplier), Container, Currency, Sector (linked to location), Checks (linked to Equipment) , Commodity.
Local Masters - Supplier Details (linked to Supplier Type), Supplier Personnel, Equipment (linked to Location, Owner, Equipment Type) Shipper, Agent (linked to Location & Shipper Type).
Transaction Modules
Booking Notes
Genset Activity with provision for Equipment Fuel / Oil & Equipment Checks
Chassis Activity with provision for Equipment Fuel / Oil & Equipment Checks
Truck Trip Challan linked to Fleet Log Activity Module
Fleet Log Activity linked to Truck Trip Challan Module
Equipment Fuel / Oil
Equipment Checks
Reports Module : Genset / Chassis Activity Report & Equipment Status Report
Costing System - Kaytek designed a costing system using hierarchial cost centers to ensure that all trucking division expenses (directly identifiable or overheads) pertaining to the opeations were captured accurately and either allocated or apportioned as per decided methodology and parameters.
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